§ 804. Limitations on travel and expenditures.

(a)

To minimize travel costs, commissioners will endeavor to:

(1)

Decide whether to travel three months in advance of the meeting.

(2)

Register within the early-bird deadline.

(3)

Reserve airfare well in advance to obtain the best price.

(b)

Expenditure of funds is limited to the purposes authorized by this policy.

(c)

Reserved.

(d)

Reserved.

(e)

Funds may not be transferred between commissioners.

(f)

Funds authorized under this policy must be used within the year allocated; unexpended funds from the budgets identified in section 801 will be returned to the general fund and will not be carried over to a subsequent year.

(g)

Additional expenses due to a change in a reservation, unless the change was necessitated by an emergency, will be the responsibility of the commissioner.

(h)

Without good cause for failure to attend an event for which a commissioner has registered submitted in writing to the legislative auditor, cancellation fees or forfeited fees will be charged against the commissioner's individual training and travel budget.

(i)

If a commissioner is unable to travel due to unforeseen circumstances, another commissioner may travel to the conference in his or her place.

(j)

Each Commissioner is limited to the purchase of two tickets to any one community event.

(k)

Any unused funds in a commissioner's community event budget may be used for the commissioner's training and travel, but the training and travel portion of the budget may not be used for community events.

(l)

Eligible community events include but are not limited to the following:

(1)

United Way luncheon.

(2)

Chamber of Commerce luncheon.

(3)

Mayor's Prayer breakfast.

(4)

Black History Month events.

(5)

Hispanic History Month events.

(6)

Golf tournaments which are charity fundraisers.

(7)

Threads and Treads charity fundraiser.

(8)

Wine Fest charity fundraiser.

(9)

Sunflower House charity fundraiser.

(10)

CASA (Court Appointed Special Advocate) charity fundraiser.

(11)

Tri-County Labor events.

(12)

WYEDC monthly events.

(13)

School auction fundraisers (admission and dinner only)

(14)

Award banquets.

(15)

Rotary or Kiwanis events.

(16)

Park Foundation charity fundraiser.

(17)

Local hospital events.

(18)

MOCSA (Metropolitan Organization to Combat Sexual Abuse) events

(19)

Liveable Neighborhood Task Force/Neighborhood Group events.

(20)

Other similar activities.

(m)

The following activities or events are not eligible expenditures for the community events budgets:

(1)

Political fundraisers.

(2)

Campaign rallies or parties.

(3)

Raffles, gaming, bidding, or wagering.

(4)

Religious or non-unified government related ceremonial events.

(5)

Other similar activities or events

(Res. No. R-13-13, § 1, 2-7-2013)