§ 11-5. Treasurer's responsibilities.

The treasurer is responsible for and required to:

(1)

Receive and record all contributions by recording the full name and complete address of each contributor, the date the contribution was received, a description of the contribution as either check, cash, loan or in kind, and the amount of the contribution.

(2)

Deposit all contributions and make all disbursements by check from the campaign bank account.

(3)

Maintain photocopies of contributor's checks which are in excess of $50.00.

(4)

Maintain written receipts for cash and in kind contributions of $10.00 or more, which shall be signed by the treasurer and contain the full name and address of the contributor, the amount of the contribution, and the date of receipt.

(6)

Ascertain and record the occupation of individual contributors if the aggregate contribution is over $150.00, and if said contributor is unemployed, the occupation of the contributor's spouse is to be recorded.

(7)

Maintain a list of all individuals authorized to solicit and/or receive contributions on behalf of the candidate or candidate committee.

(8)

Retain all bank statements, cancelled or voided checks, and deposit slips.

(9)

Document each expenditure by recording the full name and complete address to whom paid, the date the expenditure or other disbursement is made or contracted for, whichever occurs first, the purpose of the expenditure or disbursement, and the amount. The treasurer shall maintain the receipted bill, invoice or contract for each payment. If payment is made through another person or entity for disbursement, the treasurer must maintain and report the same documentation as would be required if the payment had been made directly.

(Code 1988, § 9.5-4; Ord. No. O-13-03, § 4, 4-3-2003)